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Louisiana Tech University

Division of
Administration & Facilities

Environmental Health and Safety

Emergency Contacts

 Environmental Health and Safety           Department                          257-2120

MEDICAL

University Student Health Center       257-4866

Ambulance  911

North Louisiana Medical Center     254-2100

Poison Control Center                800-222-1222

FIRE

Ruston Fire Department                        911

POLICE

University Police                              257-4018

Ruston Police                                       911
 

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Emergency Information
 
Safety/Risk Management Policies

Safety Documents
 
Safety Meetings and Training

Driver's Safety Program

Accident and "Near-Miss" Reporting

Chemical Safety

Biological Safety

Radiological Safety

Shops, Grounds, Custodial, and Tool/Equipment Use Safety Programs

Forms

SAFETY MEETINGS AND TRAINING

Quarterly safety meetings are required for all employees by the Louisiana State Office of Risk Management and the University. 100% PARTICIPATION IS EXPECTED. These meetings are delivered, in a variety of formats, including electronically for those employees with readily-available access to computers.  Attendance must be documented and such documentation maintained by EHS for a minimum of 3 years. Supervisors are responsible for assuring that all employees in their areas of responsibility participate in these meetings.

Topics for safety meetings shall be educational and motivational and shall demonstrate the University’s concern for safety.  The topics and content of the most recent safety meetings are linked below.

 

Safety/Risk Management Training for all New and Existing Employees


The Louisiana State Office of Risk Management has directed the University to develop general safety rules and policies which apply to all employees and sets of site (budget unit)/task -specific rules which apply to a particular unit. All new employees must receive a copy of these rules/policies from their supervisor when hired and such actions are documented by the supervisor on a “New Employee Safety and Risk Management Orientation Form” . During their probationary period , new employees must also complete the Louisiana Tech University Safety/Risk Management Training course, which discusses general safety/risk management policies and procedures in more detail. All continuing employees must attend this course every 3 years. Employees are scheduled for this course by the Office of Human Resources (HR), who is also responsible for documentation of each employee’s participation. The Center for Instructional Technology (CIT) is responsible for course presentation.

Departmental/Task-Specific/Site-Specific Safety Training

The Louisiana Office of Risk Management states that, “safety related training shall be provided to all employees who must perform new tasks or operate new equipment or whose safety performance is not satisfactory. The safety related training, whether conducted by a supervisor on the job or by a training specialist, shall include instruction in correct work procedures, use of safety equipment, and availability of assistance. Additionally, safety related training shall cover a review of the basics pertaining to a specific topic and also the agency’s specific policy on such. All safety related training, whether formal or on the job training (OJT), shall be documented.[1.2.11]

Agency heads/designees shall ensure that trained persons are conducting safety meetings, inspecting the work area, investigating accidents, analyzing jobs for safety, and demonstrating leadership skills in safety. [1.2.6, 1.2.7, 1.2.8, 1.2.9]

To satisfy this mandate, Louisiana Tech University requires Budget Unit Heads to provide training to their employees on topics which address specific safety requirements which apply to a specific location within the Budget Unit (ex: laboratories) or to a specific set of tasks performed by a specific group of employees in the Budget Unit (ex: floor waxing). Any and all employees must be trained before they begin a particular task in a particular location ( when employed, when assigned or reassigned to a particular location/task) and, again at least, quarterly thereafter. The primary objectives of this training are: 1) To teach employees hazard recognition and methods of corrective action; 2) To involve employees in accident prevention; 3) To motivate employees to accept their safety responsibilities; 4) To provide employees information on accident causes, occupational health hazards, and accident prevention methods.

ALL TRAINING MUST BE DOCUMENTED AS TO: Name and signature of each attendee, Date of Training, Topic(s) Discussed, Instructors Name, Teaching Aids used, number of employees requiring the training, number of these employees actually in attendance, employees suggestions/follow up. The Office of Risk Management required 100% participation by the “target audience”, so the instructor must provide “make up” sessions for those, not in attendance. Copies of this documentation must be kept for a minimum of 3 years in the respective Budget Unit and are subject to inspection at any time.

Chemical and Biohazard Training

All employees who work with or could be exposed to hazardous chemicals or biological agents must receive documented training on how to safely work with or around these agents. Such hazard communication training must include how to identify these agents, possible hazards associated with each, required PPEs, safe handling techniques, safe storage techniques, and safe disposal techniques at a minimum. SPECIFIC INFORMATION PERTAINING TO SPECIFIC HAZARDS LOCATED IN A PARTICULAR BUDGET UNIT MUST BE COLLECTED AND MADE AVAILABLE TO EMPLOYEES IN THAT UNIT BY THE BUDGET UNIT HEAD OR THEIR DESIGNEE. UNIT HEADS OR THEIR DESIGNEES ARE ALSO RESPONSIBLE FOR THE APPROPRIATE TRAINING OF EMPLOYEES REGARDING THESE AGENTS ( SEE REQUIREMENTS IN THE “SITE SPECIFIC/TASK SPECIFIC” TRAINING SECTION).

General information regarding chemical and biological hazards is located in documents linked from the “University Safety Documents”, “Chemical Safety”, or “Biological Safety” portion of the EHS Home Page.

The Office of Environmental Health and Safety is available to assist Budget Unit Heads in establishing the Hazardous Communication program in their units.

Areas of the University that have been identified as areas where employees can be exposed to these agents are:

Documentation Requirements of Safety Meetings and Training


Both Safety Meetings and Safety Training must be held quarterly. Safety meetings cover topics appropriate to ALL Louisiana Tech University employees. Safety training is site specific/task specific for a particular group of employees who must perform new tasks or operate new equipment BEFORE they begin this task, when safety performance is not satisfactory , and /or to review the basics of a particular procedure or policy. BOTH MUST BE CONDUCTED SEPARATELY AND DOCUMENTED SEPARATELY. Copies of documentation of training must be kept in the respective budget unit . Documentation of Meetings MUST be sent to EHS (Campus Box 22)

The Louisiana State Office of Risk Management requires the following documentation of every Safety Meeting or training session: 1) topic discussed; 2) Budget Unit of attendees; 3) instructor’s name; 4) teaching aids used; 5) date of training; 6) total number of employees in Budget Unit; 7) Total number of employees in attendance at the meeting; 8) original signatures of employees on an attendance sheet, or employee’s initials next to typed names on attendance sheets or verification of “received and read” by e-mail for meeting conducted electronically; 9) listing of employees suggestions or follow-up.


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